Organization of business operations incl. certificate tax office home office 2020


Hotline for employees

fon: + 49 381-498 1331
Monday - Thursday 08 to 16 o'clock
Friday 07 to 13 o'clock


The organisation of the service operation is particularly challenging for line managers in the current situation.

On the one hand, all employees are obliged to perform the contractually agreed work; on the other hand, in the restricted operation of the UR some competences are particularly relevant and other competences are not required or not required to the usual extent. Due to the nature of the work, some work services can be carried out without any problems in the home office; other work services are only possible at the workplace in the UR, with the corresponding consequences, for example, for employees from risk groups or with children requiring care.

We ask for your understanding for the current situation and your support in the sense of the UR in its entirety. If you have any questions in individual cases, please contact the known contact persons.

Please note: This translation was made with DeepL. No guarantee can be given for the content.

Working time recording

According to the DV Gleitzeit, non-scientific employees must keep time sheets. This regulation was temporarily suspended on 13.03.2020 in connection with the closure of the UR.

As of May 1, 2020, the regulation on keeping time sheets according to DV Gleitzeit will be reinstated and will apply without restrictions.

The accumulation of working time credits or working time deficits above the level stipulated in the DV Gleitzeit is not permitted; corresponding hours may not be recognized by the specialist superiors and are to be deleted.

Stand: 23.10.2020

Assignment of other work tasks

Specialist supervisors are entitled and obliged to assign employees tasks other than the usual work tasks. This is particularly necessary if the contractually agreed work performance cannot be performed or cannot be performed in full due to the current situation.

Stand: 23.10.2020

Ways to avoid deficits in working time

If a (temporary) assignment of other work tasks is not possible, the line manager can

  •     instruct that working time credits are to be reduced,
  •     ask the employee to take the remaining leave from 2019,
  •     ask employees to bring forward their vacation for 2020 in order to ensure that university operations are as uninterrupted as possible following the pandemic-related postponement and to avoid a possible holiday ban

Stand: 23.10.2020

Obligation to report working time deficits

If the aforementioned options have been exhausted and the employee continues to have a working time deficit that exceeds the provisions of the DV flexitime, this must be reported by the supervisor to the Human Resources Department. Partial or complete release of employees by the supervisor is not permitted.

Stand: 23.10.2020

Home office 2020 certificate for the tax office

For each working day on which you have performed your professional activity exclusively in your home, a lump sum of € 5 (maximum € 600 per year) can be deducted for tax purposes. Your supervisor may issue a corresponding certificate to the employee.

You can ask your supervisor to confirm the number of days you worked exclusively in your home office. We have prepared a short form for this purpose.

Please note that you must only provide truthful information and that vacation days or special leave days are not to be confirmed. Of course, the costs for travel between the workplace and home must also be omitted on these days. It is also a prerequisite that no deduction has been claimed for a home office.

For the income tax return, the tax office recognizes a lump sum for advertising costs in the amount of 1000 € per year. Only if this is exceeded, i.e. higher costs are to be claimed, is the above-mentioned certificate useful at all.

Stand: 20.04.2021